For Texas PAS agencies · Licensed under 26 TAC ch. 558
The QAPI program a Texas PAS agency can actually produce.
Indicators, incident and ANE reporting, the emergency preparedness checklist, training records, and performance improvement projects — every requirement of 26 TAC Chapter 558 wired to the record that proves it, and compiled into a survey-ready PDF in one click.
No card required · Indicators seeded on day one · Set up in an afternoon
This board is live — the amber card is waiting for this month’s number. Try it.
02 — Ask the Rulebook
Ask the Rulebook.
Every Chapter 558 and EVV question, answered with the actual citation — in seconds, not a consultant call.
Every citation is checked against our regulatory registry before it renders. When an answer can’t be grounded in the Sourcebook, PasQAPI says so rather than inventing a section number.
Can my attendant transport a client in their own car?
Transportation isn’t one of the tasks §558.404(d) permits under a PAS category, so your licence doesn’t authorize it on its own.
If you allow it anyway, that’s an agency policy decision — your insurer and your own written policy govern it, not the licence.
Put the decision in the client’s individualized service plan under §558.404(f), so a surveyor reads a documented choice instead of an improvisation.
Illustrative answer, shown as the product renders it. Answers are drawn only from the Sourcebook; every citation is checked against the regulatory registry before it renders. ✓ marks published rule text, ◐ marks our summary of it pending the published wording.
03 — It does the writing
It does the writing.
Type the 9 PM version. Save the surveyor version.
Every free-text field in the record — incident descriptions, corrective actions, PIP notes, drill notes — has a ✨ Polish button. It rewrites your shorthand into documentation a surveyor can read, and it will not invent the parts you didn’t write.
- Your facts, never altered
- ANE language preserved exactly
- You review before anything saves
clt fell in bathrm no injry maria called 9pm f/u am
Client fell in the bathroom. No injury was noted. Maria was notified by telephone at 9:00 PM. Follow-up scheduled for the following morning.
Illustrative. Polish never saves on its own — the rewrite lands in the field for you to read, change, or undo.
04 — Survey day
Surveyors don’t make appointments.
An HHSC surveyor can walk into your agency on any weekday morning. When they do, your QAPI program is whatever you can produce — not whatever you meant to organize.
For most PAS agencies, “the program” is a binder assembled the week before the last survey, a spreadsheet only one person understands, and the memory of a coordinator who left in March.
“Based on record review, the agency failed to provide evidence of an ongoing quality assessment and performance improvement program.”
05 — The rule, mapped
The regulation is the spec.
PasQAPI wasn’t designed around generic “quality management” ideas. It implements Chapter 558, requirement by requirement. Scroll — each rule maps to the screen that satisfies it.
26 TAC §558.287(a)
QAPI program
An agency must maintain a QAPI Program that is implemented by a QAPI Committee — ongoing, focused on client outcomes that are measurable, with a written plan of implementation.
Clean-visit rate
EVV01 · Target 98%
ANE reports within 24 hrs
ANE01 · Target 100%
Annual in-service completion
STAFF02 · Target 100%
Quality Indicators. Ten measurable indicators, seeded on day one, each carrying its citation, target, and thresholds. Enter a value; status computes itself.
26 TAC §558.249
ANE reporting
An agency must report abuse, neglect, and exploitation immediately — meaning within 24 hours — to both DFPS and HHSC. Agency investigation and the written report to CII follow under §558.250.
Re-train weekend on-call staff on escalation script — due Aug 21
Incident Log. Log the incident; the 24-hour clock starts itself. Supervisor notification, CII submission, and TULIP confirmation are captured in one trail.
26 TAC §558.256
Emergency preparedness
An agency must develop and maintain a written emergency preparedness and response plan — client triage, staff training, annual review, and enrollment in the state alert system.
EP Hub. The full §558.256 checklist by subsection, drill records, triage counts, STEAR registration, and AlertMedia enrollment — one screen.
26 TAC §558.245
Training
Orientation before an attendant’s first assignment, and annual in-service requirements for every active attendant, documented in the personnel file.
| Staff | Type | Date | Status |
|---|---|---|---|
| A. Okafor | Annual In-Service | Jul 18 | Complete |
| R. Trevino | EP Training | Jun 03 | Complete |
| D. Nguyen | Annual In-Service | Sep 30 | Due soon |
Training Log. Every record typed by requirement, with expirations watched. CSV import brings years of history over in minutes.
26 TAC §558.287(a)(1)(B)(ii)
Corrective action
An agency must use the evaluation to correct identified problems — and must document corrective action to ensure that improvements are sustained over time.
Raise EVV compliance from 96.4% to 98% by Oct 31
Root cause: weekend visits logged from personal phones without the EVV app.
PIP Manager. A red indicator becomes a PIP with a baseline, a SMART goal, and a full Plan–Do–Study–Act cycle. The paper trail a surveyor wants to see.
Survey day
Evidence, produced
On survey, the agency must produce evidence: the plan, the measurements, the incidents, the training records, the improvement work.
Survey Readiness Report
Bluebonnet Home Care · Lic. № 022114 · Travis County
Generated Aug 9, 2026, 9:41 AM CT
Survey Report. One click compiles all five modules into a dated, sectioned PDF. The binder, except it was never out of date.
06 — The clock
The 24-hour rule doesn’t care that it’s 2 AM.
An abuse, neglect, or exploitation allegation starts a legal clock the moment your agency learns of it. §558.249 gives you 24 hours to report — to DFPS and HHSC both. Here is one night, as PasQAPI records it.
Deadlines you can’t lose track of, timestamps you don’t have to reconstruct, and a trail that reads the way a surveyor expects it to.
07 — The index
Everything they ask for, indexed.
Six modules, one record. Each row is a question surveyors actually ask — open it to see where the answer lives.
§558.287
Clean-visit rate
EVV01 · Target 98%
ANE reports within 24 hrs
ANE01 · Target 100%
Annual in-service completion
STAFF02 · Target 100%
§558.249
Re-train weekend on-call staff on escalation script — due Aug 21
§558.256
§558.245
| Staff | Type | Date | Status |
|---|---|---|---|
| A. Okafor | Annual In-Service | Jul 18 | Complete |
| R. Trevino | EP Training | Jun 03 | Complete |
| D. Nguyen | Annual In-Service | Sep 30 | Due soon |
§558.287(a)(1)(B)(ii)
Raise EVV compliance from 96.4% to 98% by Oct 31
Root cause: weekend visits logged from personal phones without the EVV app.
All of the above
Survey Readiness Report
Bluebonnet Home Care · Lic. № 022114 · Travis County
Generated Aug 9, 2026, 9:41 AM CT
The binder prints itself.
When the surveyor arrives, you don’t assemble anything. One click compiles every module — EP readiness, the incident and ANE trail, the indicator table, improvement projects, training — into a dated, sectioned PDF.
Your first report, the same afternoon.
09 — On screen
This is the whole product.
Two screens do most of the work: the board you keep during the year, and the document you hand over on the day. Everything shown is the Bluebonnet Home Care demo agency.
The QAPI dashboard. Ten indicators seeded on day one, each with its citation and its target. Status is computed, never typed.
The report you hand the surveyor. Five sections, dated and sealed, generated from the record you already keep.
10 — The fine print
Boring where it should be boring.
Compliance software earns trust with architecture, not adjectives.
- 10.1Your agency’s data is walled off at the database.
- Every table is protected by row-level security scoped to your agency membership — enforced in Postgres itself, not just in application code. Your record is invisible to every other agency, and theirs to you.
- 10.2Three roles, deliberately few.
- Admins manage the team, coordinators keep the record, viewers read it. A surveyor-day login can see everything and change nothing.
- 10.3Timestamps that survive an audit.
- Every compliance timestamp is pinned to your agency’s timezone — not the server’s, not the viewer’s browser. A 2:14 AM call reads as 2:14 AM, in the record and in the PDF, forever.
- 10.4The record is yours.
- Training history imports from CSV in minutes, and the survey report exports as a PDF you keep. No lock-in by hostage-taking.
Scope — read this before you sign up
PasQAPI is built for Texas personal assistance services agencies licensed under 26 TAC Chapter 558. It is not designed for Medicare-certified home health agencies or CMS Conditions of Participation. If that’s you, we’d rather tell you now than after you’ve imported your training records.
Founding members
First 50 agencies: Core at $29/mo, locked for life.
Core is normally $49/mo. The founding rate stays with your agency for as long as the subscription does — including every module we ship after you join.
Or start on Free: 10 indicators, 5 incidents a month, 1 survey report, 5 Rulebook questions. No card.
11 — Pricing
Three plans, priced like software.
One agency, one subscription, no per-seat surprise and no implementation fee. Every limit below is the limit the application actually enforces.
Starter
$29/ month
For a solo administrator getting survey-ready.
- QAPI indicators
- 10
- Incidents / month
- 25
- Active PIPs
- 3
- Report exports / month
- 5
- Team members
- 2
- Rulebook questions / month
- 25
Core
Most agencies$49/ month
For agencies running a full QAPI program.
- QAPI indicators
- 24
- Incidents / month
- Unlimited
- Active PIPs
- Unlimited
- Report exports / month
- Unlimited
- Team members
- 5
- Rulebook questions / month
- 150
Professional
$99/ month
Everything unlimited, for agencies that are growing.
- QAPI indicators
- Unlimited
- Incidents / month
- Unlimited
- Active PIPs
- Unlimited
- Report exports / month
- Unlimited
- Team members
- Unlimited
- Rulebook questions / month
- 500
Every plan starts on Free — you pick a tier when you need what it adds, from inside the app. Cancel any time; your survey reports export with you.
12 — Next
The next survey is already coming.
The record can already be ready.
Sign up, name your agency, and the ten indicators are on your board before lunch. Import training records over coffee. Generate your first survey report the same afternoon.
No card required · Cancel by deleting your agency · Your data exports with you
Not today?
Leave an address and we’ll send the survey-prep checklist, plus a note when the Rulebook opens to the public.